Author: Tara La Force

Job reqs created prior to July 1, 2026, cannot be copied moving forward.

In HR’s efforts to refine the WuHire system, it is committed to identifying features that improve efficiencies and align with institutional standards. To support these priorities, and with your partnership, it is implementing a process from last year again. The following does not apply to IDP, due to their difference in data entry methods and hiring process.

Effective July 1, 2026, job reqs may not be copied if the original requisition was created prior to July 1, 2026.

This change is essential to ensure accurate data flows between WuHire and subsequent integrated university systems, uphold compliance and maintain consistency as HR continues its improvements related to the WuHire applicant system.

To discover if job req has been copied from a previous one, go to the revision history to ensure the original was not created prior July 1, 2026. Revision history can be found as follows:

• Go into the job req
• Click on ellipses next to “View Applicants”
• Choose “Revision History”
• Check the “Date Request Started”

If the “From” and “To” field dates differ then the job req was copied from a previous version. This is an instance of a job req that cannot be copied.

HR encourages everyone to follow the steps above so it does not lead to declined job reqs in the future. Should you still have questions, you may reach out to the Talent Team by way of employment@wichita.edu. There is also a new on-demand training available in myTraining for WuHire, with expanded system features addressed.

A version of this message with help images is available on the WuHire Sharepoint – Announcements.

HR is launching new training for WuHire, which is the official hiring system for the university, and this training is now available on demand online.

For any staff or faculty who would need “hiring manager” or “department admin” level access to the system, you are required to complete the full training curriculum in order to receive this level of access. Other users can complete either the whole curriculum training or refresher courses for specific topics, as needed.

Go to myTraining, search “WuHire” and see all your options awaiting you. HR strongly encourages users who do not conduct hiring regularly and who’ve already gone through the training in previous years, to use the refreshers. HR also encourages areas on campus that do hire regularly to use the refreshers as we still see many similar decline reasons as previous years and the refreshers could help clear up confusion or common mistakes.

Should you have questions regarding this information, contact HR through employment@wichita.edu.

As the highest-volume hiring period approaches, please review the following important updates and reminders. Your attention to these items will assist with smooth hiring experiences at the university.

Background checks

Effective immediately, changes in the criteria for background checks have been made to help HR maintain a safe, productive and compliant workplace. The criteria below are applicable to all WSU and ICAA employees, including domestic and international.

For benefit eligible employees/graduate student employees/lecturers, a background check is always required.

For regular student employees/Work Study student employees, a background check is always required, if the position:

• Requires handling of financial transactions, or
• Requires direct interaction with minors, or
• Will perform work on a project where a background check is required by contract or a third party

For temporary employees (U3/U4), a background check is always required, if the position:

• Will last six months or longer, or
• Requires handling of financial transactions, or
• Requires direct interaction with minors, or
• Will perform work on a project where a background check is required by contract or a third party.

For rehires into any of the above positions, a new background check is required unless there is a prior background check on file less than five years old and the break in service does not exceed one year.

For current employees moving to new position listed above, a background check is required, unless there is a prior background check on file less than five years old.

Additional details can be found on the background checks webpage.

Work authorization (Form I-9)

All employees, including students and graduate assistants, must present valid work authorization and be cleared by Human Resources before beginning work at Wichita State. Employees must schedule an appointment with Human Resources to complete the verification process. Departments will be notified via email when the employee is considered hired, along with the employee’s approved start date.

System inactivation and rehire requirements

NBE employees whose job in Banner has been inactive for 60 days will be terminated in the system to ensure proper security and access management. Once terminated, the individual must complete the entire new hire process again — including new hire paperwork, work authorization and background checks (if required). To avoid unintended terminations, ensure an add job ePAF for future appointments is fully approved before the 60-day inactivity window closes.

Due to the expanded background check requirements, AddJob ePAFs for Non-Benefit Eligible positions (NBE) may no longer be dated retroactively. All AddJob ePAFs for NBEs must be submitted a minimum of five business days prior to the effective date.

In the effort to refine the Wuhire system, we are committed to identifying features that improve efficiencies and align with institutional standards. To support these priorities, and with your partnership, we are implementing a process from last year again. The following does not apply to IDP due to their difference in data entry methods & hiring process.

Effective immediately, job requisitions may not be copied if the original requisition was created prior to July 1, 2026.

This change is essential to ensure accurate data flows between WuHire and subsequent integrated University systems, uphold compliance and maintain consistency as we continue our improvements related to the Wuhire applicant system.

To discover if job req has been copied from a previous one, go to the revision history to ensure the original was not created prior July 1, 2026. Revision history can be found as follows:

• Go into the job req
• Click on ellipses next to “View Applicants”
• Choose “Revision History”
• Check the “Date Request Started”
  • If the “From” and “To” field dates differ then the job req was copied from a previous version. This is an instance of a job req that cannot be copied.

We encourage everyone to follow the steps above so it does not lead to declined job reqs in the future. Should you still have questions, you may reach out to the talent team at employment@wichita.edu. There is also a new on demand training available in myTraining for WuHire, with expanded system features addressed.

Thank you for your understanding and partnership as we work to serve you the best we can.

A version of this message with help images is available on the Wuhire SharePoint -> Announcements.

In Wichita State’s efforts to refine the WuHire system, we are committed to identifying features that improve efficiencies and align with institutional standards. To support these priorities, and with your partnership, we are implementing a process from last year again. The following does not apply to IDP due to differences in data entry methods and hiring processes.  

Effective immediately, job requisitions may not be copied if the original requisition was created prior to July 1, 2026.

This change is essential to ensure accurate data flows between WuHire and subsequent integrated university systems, uphold compliance, and maintain consistency as we continue our improvements related to the WuHire applicant system. 

To discover whether a job req has been copied from a previous one, go to the revision history to ensure the original was not created prior to July 1, 2026. Revision history can be found as follows: 

• Go into the job req
• Click on the ellipses next to “view applicants”
• Choose “revision history”
• Check the date the request started: If the from or to field dates differ, the job req was copied from a previous version. This is an instance of a job req that cannot be copied.

We encourage everyone to follow the steps above so job reqs are not declined in the future. Should you still have questions, reach out to the Talent team at employment@wichita.edu. There is also a new on-demand training available in myTraining for Wuhire, with expanded system features addressed. 

Thank you for your understanding and partnership as we work to serve our university community.

A version of this message with help images is available on the Wuhire SharePoint -> Announcements

A change is being implemented in Wuhire regarding job requisitions for GAs, LPs and RS/WS/AL positions and their corresponding advertising (sourcing) timelines to the academic semester in which the roles are needed.

What is changing

Effective immediately:

• Job reqs (GA/LP/RS/WS/AL) will only be advertised and open for applications during the same semester which the job requisition is approved and needed for hiring.
• Job reqs will display a sourcing (advertising) closing date, which reflects when the job req will no longer be able to accept applications.

Semester posting windows and requisition end dates:

Semester hiring for	Advertising period	Advertising closed
Fall	Fall semester only	Beginning of December
Spring	Spring semester only	Beginning of May
Summer	Summer semester only	Beginning of July

Example: A fall GA or LP posting submitted in August will advertise through the fall term and will have an advertising end-date in December.

Key clarifications:

• The sourcing close date restricts new applications on the job req.
• The requisition itself will remain available for hiring on so long as there are open positions available.
• Departments may continue hiring to that requisition throughout the semester (again, provided open positions remain).
• If all positions on a job req have been hired, the job req cannot be used any longer and HR will close it, considering it as filled.
• If a job req of these types is submitted towards the end of a semester (November/December, April/May, July):
  • It will be assumed the hiring is intended for the following semester, in which the advertising (sourcing) will extend through the upcoming semester advertising period; so hiring timelines remain supported and clear.

You will start to see sourcing (advertising) close dates associated with your current job req. The closing date can be found in your jobs list page under the ‘sourced’ column. We appreciate your partnership as we refine recruitment processes to better support academic hiring needs. If you have questions, please reach out to the Talent Team by way of employment@wichita.edu.

Job reqs created prior to July 1, 2025 cannot be copied

In our efforts to refine the Wuhire system, we are committed to identifying features that improve efficiencies and align with institutional standards. To support these priorities, and with your partnership, we are implementing the following update. The following does not apply to IDP, due to their difference in data entry methods and hiring process.

Effective immediately, job requisitions may not be copied if the original requisition was created prior to July 1, 2025.

This change is essential to ensure accurate data flow between WuHire and subsequent integrated university systems, uphold compliance, create a smooth hiring process for both departments and candidates, and maintain consistency as we continue our improvement efforts since launch.

To identify when a job req was originally created, please review your job req from your jobs list (either current recruitment or non-current recruitment), and check the ‘Date Created’ in the history.

If the job req may have been copied previously, verify this through the revision history to ensure the original was not created prior July 1, 2025. Revision history can be found as follows:

• Go into the job req
• Click on ellipses next to “View Applicants”
• Choose “Revision History”
• Check the “Date Request Started”
  • If the “From” and “To” field dates differ then the job req was copied from a previous version. This is an instance of a job req that cannot be copied.

We encourage everyone to follow the steps above and attend Wuhire trainings as often as needed. Should you still have questions, you may reach out with questions to the Talent team by way of employment@wichita.edu.

Thank you for your understanding and partnership as we work to serve you the best we can.

Financial Operations is looking for a senior accountant to join its office. The is position is open internally to WSU staff and faculty only.

Are you a natural connector with charisma and professionalism, passionate about making a difference and eager to engage with diverse communities? The Community Engagement Institute have an incredible opportunity for you to shine and grow.

Step into a role where you are the heartbeat of community connections, driving impactful prevention work and advocacy efforts. You will be the face of its mission at fairs, conferences and advocacy events, primarily in Kansas. Your work will involve traveling to various events, recruiting volunteers and leaders, and building a network of community champions dedicated to substance use and suicide prevention.

• Enjoy traveling (usually day trips) primarily in Kansas to spread the organization’s message and connect with like-minded individuals.
  • Engage with various conference committees all focused on substance use and prevention, and be a part of the PreventionWorKS coalition, where grantees from across the region come together to learn from each other and advocate for important causes.
  • Plan and coordinate future advocacy days with statewide partners. Lead efforts to recruit volunteers and leaders that support its mission.
  • Identify and collaborate with community champions creating diverse steering and planning teams that partner with statewide leadership to make stride in prevention efforts.

The VP for Finance & Administration Office is hiring an administrative specialist. Take 20% front desk charm and it meets 80% billing brilliance, what do you have? Well, your next career opportunity, that’s what.

Weekly rundown:

• Be the welcoming face at the front desk, creating a positive first impression that enhances the office atmosphere.
• Keep the office in tip top shape by preparing the conference room, materials, orders or other administrative requirements.
• Dive into software program to ensure monthly bills are paid on time from various departments.
• Process bills with precision, readying them for their journey to finance, landlords and tenants.
• Go into discovery mode when reaching out or handling billing questions from leaders about submissions.
• Manage databases and tracking items processed regularly like utilities, term dates and square footage are crucial.

The office needs someone who:

• Is a devotee of digits
• Delights in the details of debits and credits and revels in the satisfaction of a day’s checklist transformed into achievements
• Basks in the freedom of a workspace where your autonomy is celebrated and your individuality fuels the office’s collective success
• Is customer service focus, who enhances the office environment regardless of interactions being digital or face to face
• Is confidential keeper who can be trusted to handle data with care
• Is a curious yet solution seeker, adept at unraveling billing mysteries.

If you’re ready to step into a role that’s more than just a job, the office want to hear from you.

Payroll has grown as well as the opportunities it has to offer, including hiring a senior payroll specialist.

This position is an integral part handling audits, reporting and various other payroll tasks. Assisting divisions across the university including international ones will keep you on your toes and learning. Customer service comes in all forms in this role, inquiries, researching discrepancies and deadlines that have to be met, so you will get to shine based on your approach and resolution. If you want to showcase your skillset while also still learning and have a supportive place to come to everyday, then apply now.